The PTA, or Parent Teacher Association, has been in existence for many years in schools and that means fundraising. We all know that schools have been losing their government funding for years and I’m sure this pressure will continue. There are many ways parents have to, and can get involved with fundraising.
Apart from the odd cake baking and turning up to events, I’ve never been involved with PTA at our school, despite having wanted to at the start. Mainly because meetings are during school time which means work time for me. But I thought I’d put together some of the fundraising events over the years I’ve been to or heard about from friends in their school. These have worked out well and could be be easy fundraising ideas for your children’s schools.
Easy fundraising ideas for school PTAs
From harder effort to the easier ones.
The basic idea behind race nights isn’t that hard to organise, but they are if you want to make lots of money. Essentially you just buy, rent or borrow a race night DVD, and show that to a group of people who pay to come to the night. The premise is that it’s like going to the races, and you have betting on the races. Providing food means a higher ticket price. You can have a paid bar and you can ask people to sponsor races or individual horses.
The basic idea behind race nights isn’t that hard to organise but they are if you want to make lots of money. Essentially you just buy or rent or borrow a race night DVD, and show that to a group of parents who pay to enter. The premise is that it’s like going to the races and you have betting on the races, sell tickets to the event, providing food means a higher ticket price. Have a paid bar with sale or return drinks. You can ask people to sponsor races or individual horses before or on the night.
You will need a good MC or announcer for the races, a big screen, drink and barman, use of a school or village hall, and food. You also need someone to run the tote betting table so people can bet on the horses.
Race nights I’ve been to have sold tickets for tables, as well as individual tickets. By selling to non school people was how the big spenders came in. Bar earnings can be good if you’re doing the bar yourselves, and people are walking rather than having to drive home.
Having a great MC helps if you’re trying to get people to part with money for sponsorship. If you sell tables to groups of friends or work colleagues, then they will often egg each other on and end up paying more money. That’s what we found at the last race night we went to. Race Nights are good fun and as long as no one is too precious about having gambling at a School event, then you can raise a lot of money.
For food it’s easiest to stick with one type of food that can be be made in bulk, and then just heated upon arrival. Or buy in food to order. Examples are a couple of big pots of curry or chilli with accompaniments, lasagne, or even buying in fish and chips. Stay simple and it will keep costs down as well as avoiding complexity.
For pudding you can generally ask parents coming along to bring a dessert.
Then you just need plenty of people to help set up up and and wash up and pack away afterwards.
Similarly to the race night a quiz night runs much the same way for organisers. Key requirements are a good personable quiz master, food and drink, then you can charge for tickets to the event. You can then add a raffle which you can sell tickets ahead of the event for the draw on the night. Our school quiz nights when usually held in the school hall.
If you don’t have anyone good at writing quizzes you can always buy pub quiz questions online, sometimes you can find them free. You want to have different sections on topics with picture and music rounds going down well. We also add an education round which is funny if you’ve got teachers attending.
Sell tickets including food, and run a raffle alongside so you can fund raise from people who can’t attend the quiz.
A scavenger hunt is fairly easy to organise. You can get teams to enter as families, or just do one for children. It can be as simple as having pictures on a sheet for people to search around the area for, and tick off/write where they found them. Or have a list of things for the teams to find. An alternative is to set clues for them to find the answer and then the item. The complexity will depend on the audience, location and time needed
You charge teams or people to enter, have a drinks or snack stall. And you just need to ensure there are prizes. For team events, a prize for the first 3 back, for children’s events, it’s nice to provide a little medal for completing the task.
Years ago, we ran a picture sheet one to fund raise for our village nursery and we managed to raise quite a bit of money with more people turning up than we expected, running out of medals for the children.
A car wash is good fun to do if hard physical work. If you know someone with the right kit, it makes it easier. You can ever get children to help. When ours was run recently, we had stages for each car to stop at. But if you’re just on buckets and sponges or brushes, you might need to do each car in turn.
The biggest need is lots of volunteers, and good advertising in nearby villages or across the town because you can’t rely on everyone from school bringing in their cars. Charge a little more for 4x4s and larger cars.
Not just for the children, why not host a school disco for the parents. Get everyone to dress up, hire a disco and lights, sell tickets and have a bar and nibbles.
Combine environmentalism with fundraising and get a new wardrobe at the same time. With a swishing event, people bring along good quality unwanted clothes, and then are able to take away other clothes that have been brought along. You can sell tickets to the event, but need to ensure there will be enough clothes there. When we went to an event, people were asked to bring a minimum number of clothes. There’s obviously no guarantee you’ll find the equivalent number of clothes to take home.
You need clothes rails and signage. Sell tickets to the event which could include one drink, then anything else is additional. But most funds raised will come from tickets.
Don’t forget to take leftover clothes to a charity shop, or why not add them to Bags 2 School collections to make a bit more cash for the school.
An alternative could be to host a ‘seconds’ or end of season sale, e.g Joules or Boden often do these. Again, by selling tickets, people will come to buy the clothes sold by the store’s reps.
With sales you don’t even need to have a big formal event. After the school day, set up a couple of tables outside, ask for donations for the week beforehand, and sell. You could have a format craft event asking local people to donate to have a table at the craft fair. We often have book companies have a book fair at school on parents evenings which are popular. The school gets some commission and the children get books.
Why not ask if parents would be willing to done grown out of uniform to the school to sell on at heavily reduced prices for fund raising.
Another environmental tie in, Terracycle have collection points for more unusually recycled items around the country. It doesn’t bring in lots of money, but if there are no collection points in your area, and there’s storage for recycling boxes, it could be worth looking at. You could be the collection point for the village or area, not just your school, so build up the recycling to send back more quickly, so getting more points to convert to cash.
More traditional ideas for fetes or event stands
If there’s a local fete or fun day, have a couple of stalls at that and try selling small kits or services.
- Face painting
- Glitter tattoos
- Tombola – kids theme with sweets always goes down well
- Biscuit decorating
- Nail painting
- Badge making
- Mason jar kits – ask parents to donate a jam jar or mason jar filled with goodies to sell for £2-3 each. Could include toy animals, cars, craft kits, mini nail polishes, hot chocolate mix and marshmallows, dry cake or brownie ingredients with instructions
- Buy a square – have a grid and sell off numbers for a £1, winning number chosen gets the prize.
Search engine commission
Once it’s set up, asking parents to use a search engine when they’re shopping online. Then the school gets commission – we use The Giving Machine. Again, it’s not going to be huge amounts of money (I use another cashback site myself, so only use the school one when it’s a website I can’t use myself), but every little helps.
What other types of fund raising events have been held and gone down well at your school? Have you been involved with the PTA?